Accepting a Job Offer
During the journey, you may be contacted by a Hiring Manager with an Offer of Employment. This offer may be extended in-person, over the phone, via Zoom or via email.
If you accept the offer of employment (either verbally or in writing), you will be required to sign your job description, which will be provided by your supervisor. Soon after, Workforce Onboarding will contact you to schedule your student Intake (onboarding) appointment.
Please note: You may not begin performing services for the UC until your student intake appointment has been completed.
Student Intake Appointment
Students must come prepared with the original unexpired document(s) of their choosing to complete the Form I-9. Review List of Acceptable Documents of I-9 documents. Photos and copies of these documents are not acceptable. The average intake process takes approximately 30 minutes to complete.
Upon completion of all the necessary documents, the student employee and Hiring Manager will receive a "Clear to Work Notice" email from Student Employment Services stating that the student employee is able to begin work. Students may not begin performing services until they have received this email.
Once your new hire appointment is active in the Payroll System (UCPath) and Time Reporting System (TRS), a representative from UC Merced Payroll Services will send you a new hire Welcome Email. This can take 7-10 business days from your start/hire date.
Student Onboarding Resource: New Hire Student Employee Checklist
*Students who hold one active STDT appointment on campus and then accepts a second STDT appointment, must complete an Employment Misconduct Disclosure questionnaire with Student Employment Services before being issued a "Clear to Work Notice”.
*Any break in service (even one day) will require a new Student Intake request and the completion of rehire documents.
