Payroll and personnel action requests are facilitated via webforms. The below forms have been created to allow for the efficient processing of actions that are most commonly requested in a student worker's employment lifecycle.
STUDENT (non academic) Actions:
- Student Intake Request - Utilized to provide notification when a student employee has been hired.
- Student Rate Change and/or Job Extension - Utilized when one or more of the indicated actions, including a reinstatement is necessary.
- Student Separation (non-academic) - Separation of a student employee. Not necessary if the student has auto terminated unless realignment of correct separation reason code is requested.
- Fund Change - Utilize to request a prospective change to funding for a student (non-academic) position
- Salary Cost Transfer - Utilize to request a re-alignment of wages that have already posted to the labor ledger for a student (non-academic) position
- Reclassification - Utilize to request the update of classification for a student position (non-academic)
- Request Short Work Break - Utilize to place a student (non-academic) position on a short work break, not to exceed 4 months. Utilize UCPath Cognos report R-108 to monitor employees on SWB.
- Return from Short Work Break (SWB) - Utilize this form to request a return from a short work break for a student (non-academic) position.
- Federal Work Study Contract Submission - Use this form to submit a FWS contract to Payroll Services if it was not completed during the initial hire process or when update an existing employee's FWS record.
Time and Attendance (TRS Approver Forms)
- Individual TRS Approver/UCPath Reports To Update - Use this form to request the change of an individual employee's Primary, Secondary or Optional Back Up Approver. You may additionally use this form to submit a change in the "Direct Report" of an employee. Please note: Change of the "Direct Report" data for STAFF employees will be forwarded to Human Resources for update in Saba (formerly Halogen).
- Mass TRS Approver Change Request - Use this form to request the temporary or permanent reassignment of a primary, secondary or optional back-up approver for a group of individuals. "Reports to" updates can only be facilitated via the Individual TRS Approver/Direct Report Update form.
For more information on time and attendance including Job Aids, visit the TRS page on the UC Merced Payroll Services website.
