Payroll and Personnel action requests are facilitated via webforms. The following forms have been created for the most commonly requested student employment actions. This allows for the efficient processing of changes/updates of the student's employment lifecycle.
STUDENT (non academic) Actions:
- Student Intake Request - Use to provide notification when a student employee has been hired.
- Student Rate Change and/or Job Extension - Use when one or more of the indicated actions, including a reinstatement is necessary.
- Student Separation (non-academic) - Separation of a student employee. Not necessary if the student has auto terminated unless realignment of correct separation reason code is requested.
- Fund Change - Use to request a prospective change to funding for a student (non-academic) position
- Salary Cost Transfer - Use to request a re-alignment of wages that have already posted to the labor ledger for a student (non-academic) position
- Reclassification - Use to request the update of classification for a student position (non-academic)
- Request Short Work Break - Use to place a student (non-academic) position on a short work break, not to exceed 4 months. Utilize UCPath Cognos report R-108 to monitor employees on SWB.
- Return from Short Work Break (SWB) - Use this form to request a return from a short work break for a student (non-academic) position.
- Federal Work Study Contract Submission - Use this form to submit a Federal Work Study (FWS) contract to Payroll Services. Only needed if not completed during the initial hire process or when updating an existing employee's FWS record.
Time and Attendance (TRS Approver Forms)
- Individual TRS Approver/UCPath Reports To Update - Use this form to request the change of an individual employee's TRS Supervisor/Approver (Primary, Backup or Optional Back Up). The form can also be used to submit an employee's UCPath Reports To (Direct Report) change. The UCPath Reports To (Direct Report) data for STAFF employees will be forwarded to Human Resources to udpate the employee's information in Saba (formerly Halogen).
- Mass TRS Approver Change Request - Use this form to request a TRS Supervisor/Approver (Primary, Backup or Optional Back Up) update for a group of individuals. Use the Individual TRS Approver form for UCPath Reports To (Direct Report) updates.
For more information on time and attendance including Job Aids, visit the TRS page on the UC Merced Payroll Services website.
